Archive for February, 2011

Small Business Plan – Are You Financially Ready?

February 28th, 2011

If you are planning to quit from your paycheck job in order to prepare a business plan and go into business, it is important to ask yourself whether you are financially ready for it.

Running out of money is a very serious problem that you must consider in your business plan as many new business owners come across it. It can be so serious as to cause the business to fail and the owners to just give up the idea of being their own bosses and go back to a paycheck job. Thus, before you take the plunge, make sure you have enough cash or will be able to raise whatever you need when you need it.

How much money would someone like you need to leave your job and go into business? Working this out is not as easy as it may first appear to be in your business plan; in addition to the money that you need to start your business, you will also need to set aside some funds to support yourself and your dependents until the business is able to generate enough income. Estimating when this is going to happen is far from easy.

Many aspiring entrepreneurs fail to take the plunge as they think that; they ‘do not have enough capital’. They think that they must have this certain amount of money (rather large, usually) before they can do it.

Well, this is not true. Yes, you do need some capital to start a business, but how much you need will depend on the business you intend to go into, how you are going to run it and the scale of its operations.

If you’re prepared to start small and do everything yourself, you’ll be surprised at how little capital you need. Thus, instead of trying to accumulate enough capital to start your dream business, an alternative would be for you to choose a business and operate it in such a way and at such a scale that requires only the capital that you already have. The idea here is to just do it. Once you have started your business, you can then slowly build it up step by step to your dream business.

The money needs for your business is variable. There are many ways you can reduce it:

Start small: this is one of the best ways to keep your capital small. Instead of starting a restaurant, why not operate a stall in the food court of a local shopping complex or in a coffee shop first.

Operate from home: many small businesses can be run from the home. When your business has grown and you can afford it, you can move to more suitable premises.

Share an office with others: however, do be careful here. Make sure that they are the kind of people you want to share your office with.

Buy used furniture and equipment: scout the junk shops. You’ll be surprised at how much you can save.

Rent or lease your equipment: you may end up paying more for the items in the long run but at least you don’t have to come up with a large sum of money up front to buy them.

Barter or trade: this is possible, especially if you’re selling a professional service required by your suppliers. For instance, if you’re an accountant who is just starting your own practice, you can always tell them that you’ll buy from them if they let you do their accounts.

Opt for cash only business: try to avoid business that requires you to extend credit or choose customers who will pay upon delivery of your goods or when the job is done. In this way, if you have limited financial resources, try to focus on the consumer market rather than the commercial or industrial markets.

Last but not least, negotiate extended credit terms with your suppliers: this is may not be easy for a start-up business, but just try anyway.

Understanding the Small Business Plan Financials

February 25th, 2011

Trying to get a business loan, the lender will require among other things a business plan. One should not panic, there are plenty of resources on the web and off-line that can help. Really, a business plan is just a plan that shows the lender one has done their research and developed a reasonable plan to make their business a success. The primary difficulty with the business plan is the financials. Even experienced entrepreneurs sometimes have trouble with their financials. The following is a quick synopsis of what the three financials in a business plan are in relation to a business. These financials are an income statement, a cash flow statement, and a balance sheet.

The income statement is also known as a profit and loss statement (P&L statement). The intent of an income statement is to show how much net profit the business is or will be generating. It may be one of the simplest of statements because it calculates first a business’s gross profits. Gross profit is revenue minus cost of goods. Then the statement begins to account for the other business expenses like payroll, rent, utilities, advertising, etc. Once that is calculated and subtracted from gross profit, it leaves the net profit. This will be an important figure for a lender.

The next financial is the cash flow statement, which essentially shows how cash is flowing in and out of the business. It can be argued the cash flow statement is similar to the profit and loss statement with a lot of the same categories. However, a cash flow statement accounts for loan payments (principal), owners draw, and capital purchases, but not depreciation or write-offs. Essentially any cash transaction is accounted for, so a company’s liquidity is being tracked. Its goal is to point out when a business will need cash or be cash rich.

The final financial is the balance sheet. Everyone talks about a balance sheet being a snapshot in time about a company’s health. The balance sheet totals the company’s assets and liabilities. It also tracks the owner’s equity by placing it with the liabilities, this provides a way for the two categories to balance. When totaled the assets and liabilities with owner’s equity should equal each other. What one finds with this financial is where the business capital and liabilities are placed. It may not be too good if a business’s assets are primarily in accounts receivables or equipment. Or the liability column is too heavy in the owner’s invested capital showing little capital coming from revenue. Regardless, a balance sheet is a company’s momentary report card.

When writing a business plan one should not be too afraid of the financials. Once the planner understands what they are trying to show, the numbers will come naturally to complete the plan.